By J. Mason
Online Career Tips Editor
In most offices there is a labyrinth of folders and files all stored away on a shared network. Some of these folders have limited access, while others can be viewed by anyone who happens to click by. What you need to know is whether you have the right to access certain documents, and if you have permission to move or copy files from a different source.
The rules in the office are never cut and dry. While you may be able to poke around the folder for the marketing department, you probably won’t be able to access files from your IT group. It is important to figure out where you stand, where you can contribute, and when you should not touch something.
Periodically the technology group may run a folder sweep to check for corrupt files, outdated drivers, abandoned folders using up space, and miscellaneous items that may not belong on the network. Even the technology group gives a fair warning when moving items. If you are looking through someone’s folders, let them know as a courtesy. So that way when you have to move items it isn’t a shock to the originator.
On the flip side of things, what about when you are creating folders that your colleagues work in on a regular basis? To cover yourself always save a spare document for major projects. My “extra” files are saved on my personal drive, and sometimes I have them, as a temporary solution, on my desktop. Accidents can happen, so don’t leave things to chance if you’re putting all your best work out there.
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